Terms and Conditions

• Cayman Learning Centre (CLC or School) endeavors to keep your child safe and will take reasonable efforts to ensure their safety.
• We adhere to the guidelines outlined in our Student Protection Policy, Special Education Policy and Code of Conduct Policies. These documents are available on our website under Policies.
• The parent or guardian is responsible for promptly notifying CLC of any change in contact numbers, addresses, or person pick-up information.
• From time to time, photos or videos may be taken of students. These photos will be used for promotional purposes only. Parents have right to opt out of this condition by notifying us in writing.
• CLC will be closed for business during all Public Holidays.
• We have a no nut and junk food/fast food policy. Please ensure that snacks are healthy and do not include processed items.

Billing and Collection

• Registration: An initial non-refundable, non-deferable fee of $300 is required to complete the registration process. This fee must accompany a fully completed New Student Registration Form including all necessary external documentation and the Arrowsmith Suitability Checklist. Applicants who do not choose to attend must pay an additional application fee to initiate re-application process to be reconsidered.
• Annual Seat Fee: A nonrefundable, non-deferable seat fee of CI$1,750 is due within 10 days of applicant’s acceptance and must be paid in full to secure students place for the new school year.
• Tuition: Tuition can be paid annually, in three instalments, ten instalments or 12 instalments. Due to the pay instalment structure, a change of payment method during the school year is not preferred. Payments may be made via bank transfer or credit/ debit card. Please note credit card payments will have a 3.5% surcharge applied.
  Tuition fees are due regardless of absences due to illness, holidays, or temporary school closures due to weather, catastrophic events and/or any circumstances resulting in interruption of the business.
• Afterschool care and late pick-ups: Fees for After School Care (3:00- 4:15pm) when booked monthly will be billed at $375 per month. For a drop-in rate, a charge of $25 per hour (or any part thereof) will be charged. Any late pick-ups after 4:30 is an automatic $15 plus an additional $1 per minute thereafter.
• Supply Fee: An annual one-time supply & resource fee of $500 will be charged in your first tuition invoice each year. Tuition and Fees are stated in Cayman Islands dollars (KYD). If paying in USD, please convert at .82 (1 USD = .82 KYD)
• Mid-Year enrolments: Tuition will be according to the start of the month date.
• Late payment Policy: Tuition is considered delinquent if not paid by the dates as indicated above. If tuition is in arrears over the 5th of each month, an additional fee of $25.00 will be added each day until payment has been received.
  If any outstanding fees and late administration payments remain unpaid for 30 days, students may have their attendance privileges revoked. After 45 days, all outstanding balances will be referred to our school’s legal counsel to pursue collection. All related costs (including all legal and disbursement fees) will become the responsibility of the family and will be added to their bill. Student re-admittance will be revoked. School reports and records will not be released until payment is received in full.
  CLC reserves the right to dismiss, require a mandatory leave-of-absence, and/or to rescind the admissions invitation or enrolment contract of any student whose parent(s) or guardian fails to fulfill the obligations outlined in this contract or whose presence at CLC is, in the CLC’s judgment, contrary to the best interests of the school.
• Withdrawal: All withdrawals must be reported in writing with a minimum of 30-day notice before student’s last day. Registration and cognitive licensing fees must be paid in full and are non-refundable.
  If such notice is not provided, parents agree by signing the Enrolment Contract that they will pay the equivalent of one month’s fees in lieu of notice being provided.
• Refund of Fees: Refunds will not be given if the school is closed due to catastrophic events and/ or any circumstances resulting in the interruption of business. The school reserves the right to retain 100% of tuition invoiced.
  Due to our restricted and limited placement, withdrawal is subject to a strict payment structure. Student who withdraws will be refunded based on the term in which they withdraw as follows:

Term 1 (August through Nov) = 4 months tuition is due in full (60% of annual fee will be refunded).
Term 2 (December through Feb) = 7 months tuition is due (30% of annual tuition fee will be refunded)
Term 3 (March through June) = tuition is 100% is due.
Please note that tuition fees are reviewed annually and subject to change.

• On-line banking details:
  Beneficiary Bank: RBC Royal Bank (Cayman) Limited
  Beneficiary: Cayman Learning Centre Ltd
  069751133230 KYD
  069757320294 USD
  Please convert USD payment at 0.82
  Both are checking accounts.

*If required, the transit number for both accounts is 06975. Include your child’s name & invoice number as means to allow us to properly track your payment accordingly.

Weather Conditions

• Learning programs are held even if the weather does not look agreeable. If it is necessary to cancel a class due to inclement weather, we will endeavor to advise you in advance.
• CLC will be closed if tropical storm warnings are issued by the Cayman Islands Government for the Grand Cayman area and reopen as soon as such warnings are discontinued.
• There are no refunds for missed session due to inclement weather including any related school closures.

Personal Possession

• CLC is not responsible for any lost or damaged property.

Health

• CLC reserves the right to dismiss any student displaying symptoms of illness
• The parent or guardian is responsible for notifying CLC of any medication the student may be taking and of any changes in their medical condition.
• The welfare of the child is paramount, as enshrined in the Children Law (2012 Revision). If misconduct is suspected, we will enact our Child Protection Policy.

School’s Code of Conduct

We expect parents, carers and visitors to:

• Recognise that educating children is a process that involves partnership between parents, class teachers and the school community.
• Respect and model the caring ethos of our school whenever on school premises or when communicating directly with the school.
• Understand that school staff and parents need to work together for the benefit of all
• Demonstrate that all members of the school community should be treated with tolerance and respect and therefore set a good example in their own speech, conduct and behaviour.

Students:

• Students must respect all of CLC’s staff members and follow all directions issued by our staff.
• Students must respect one another and maintain the level of cleanliness of CLC.
• Students will not deface any property. If such incident occurs, intentionally or not, the parent or guardian will be held responsible and billed accordingly for the replacement or restoration value of the damage caused by the student to the property in question.
• CLC will promptly contact and inform you of any violations of the above.

Reports & Re-enrollment

• All accounts must be current before students can:
  • Re-enroll
  • Obtain reports
  • Any requested communication with schools and written reports may include an additional fee.

Afterschool Tutorial and Summer Camps

• Afterschool tutorial sessions and camp weeks/ summer sessions are non-refundable. Make-up sessions can be arranged, but certain conditions apply including notice being received before noon. We do not offer make-up sessions for missed make-up classes.

CLC reserves the right to issue updates and amend any of the above Terms and Conditions as it is deemed necessary.